Updates from NZPCA

National Office - Updates

​​​​​​​A New Structure for the Future

• We have been transitioning all Pony Clubs into the new structure under the Incorporated Societies Act 2022.• Clubs and Regions have adopted the new NZPCA constitution

.• Some clubs have wound up and redistributed assets in a planned and supported way.

• We have created practical toolkits and checklists to help volunteers through this change.

This has been one of the biggest governance shifts in NZPCA history.

Strengthening Our Rules and Systems​​​​​​​

• We have started reviewing all regulations and bylaws to make them clearer and more consistent.

• The goal is to simplify them into one to two clear documents covering events, certificates, membership, and committee responsibilities.

• We have improved clarity around complaints, escalation processes, and who is responsible at each level.

International Engagement

• Strong New Zealand representation in the International Alliance Virtual Dressage competition.

• Ongoing Mounted Games international exchange planning.

• Continued relationship building with international Pony Club partners.

• Preparation for future international hosting responsibilities.

Communication and Systems

• Continued improvements to the NZPCA website and event entry systems.

• Ongoing support for Clubs and Regions through forums and direct engagement

.• A very high volume of member communication was managed during the transition period.

International Quiz and National Quiz Milestones

Since August 2025, the Quiz programme has reached several important milestones.

• Multiple Expressions of Interest were received for the International Quiz team, reflecting growing enthusiasm and depth of talent across the country.

• Selection interest was stronger than in previous years, demonstrating that Quiz is gaining real traction as a respected pathway within NZPCA.

• Continued alignment with international Pony Club standards has strengthened our credibility and preparation.

A significant achievement this season was the introduction of the first National Quiz as part of Championship Week.

• Quiz was formally integrated into the national championship environment.

• This elevated the profile of Quiz alongside our riding disciplines.

• It reinforced that horsemanship knowledge is equally valued within NZPCA.

This marks an important step in positioning Quiz as a core component of our education framework.

A special acknowledgement and thank you to Kristine Jones for her leadership and dedication. Her work has been central to the growth of both the International Quiz programme and the successful launch of the first National Quiz at Championship Week.

Education and Development - Updates

• Continued development of certificate pathways.

• Ongoing work to strengthen coach induction and support.

• Planning for two Coaches Conferences in 2026, one in each island. - Is this what is wanted?  Expressions of Interest Button Below

Health and Safety- Updates

• Reinforced concussion management

• Updated helmet tagging systems.

• Development of an online RMP portal

Technical and Events - Updates

Events and Championships

• Championship Weeks were successfully delivered across disciplines.

• Planning is well underway for the 2026 Eventing Championships in Hawke’s Bay

.• Technical reports have been reviewed and improvements identified.

• Safety, helmet standards, and concussion processes have been strengthened.

Previous Forum Notes

Structural Transition Update

Purpose: Shared understanding and clarity of expectations.

• Progress and timelines

• What the new structure means in practice

Discussion on

• Role of Regions in the NZPCA operating model

• Communication expectations

• Regional leadership and club support

Area/Region Roles

Region Role Summary – What the Area (now Region) people will do

Based on the position profiles you provided, this is a practical summary of the core functions that the new Region team will carry out.

Regional Leadership and Governance

• Provide leadership across the Region and support all Clubs.

• Chair Regional meetings and oversee Regional activities.

• Ensure the Region operates in line with NZPCA values, Code of Conduct, and strategic objectives.

• Prepare and present an Annual Report.

• Support Clubs that are experiencing challenges.

• Attend key Regional events and represent the Region.

• Ensure a Regional Judicial Committee is in place.

• Confirm Regional nominations for:

  • Championship teams

  • Awards

  • Remits and discussion items for Conference or Forum.

Regional Administration and Communication

• Manage all Regional records, correspondence, and archives.

• Prepare and distribute meeting agendas and minutes.

• Communicate information and decisions to Clubs.

• Collate and distribute entries and information for Regional and National events.

• Maintain Regional committee details and official contact information.

• Submit nominations, entries, awards, and remits to NZPCA by required dates.

• Provide audited financial reports to the Registrar of Incorporated Societies after the AGM.

Regional Financial Management

• Manage all Regional finances and budgets.

• Monitor income and expenditure against the annual budget.

• Approve and pay accounts and manage creditors.

• Invoice and receipt all monies.

• Provide financial reports at each Regional meeting.

• Prepare annual financial statements for audit or review.

• Present the audited accounts at the AGM and submit them to NZPCA and the Registrar.

Coaching, Education and Capability

• Act as the Regional link for coaching and examining.

• Support delivery of the coaching pathway and ECTP.

• Maintain a database of coaches and examiners and track their progression.

• Support Continuous Professional Development for coaches.

• Develop and monitor an annual Regional Coaching Plan.

• Coordinate training days, workshops and examiner clinics.

• Support Clubs with coaching plans and resources.

• Report coaching activity to NZPCA.

• Present an annual coaching report at the AGM.

• Act as the Regional representative for higher level certificate examinations when required.

Support to Clubs and Members

• Provide advice and guidance to Club officials.

• Be available to meet with Clubs when needed.

• Coordinate Regional information, opportunities and resources.

• Ensure consistent processes and communication across the Region.

• Manage complaints appropriately and within NZPCA processes.

In simple terms

The Region role is to:

• Lead and govern locally

• Communicate and coordinate between Clubs and NZPCA

• Manage Regional finances and compliance

• Deliver coaching and capability development

• Support Clubs and members

• Represent the Region in national processes

Position Profile – Area Treasurer

Future Event Participation, Team Structures, and Sustainability

Purpose: Explore future event models that support participation and long term sustainability.

Facilitated discussion on

• Regions unable to field full teams

• Mixed level riders

• Maintaining competitive integrity while increasing access

• Participation and inclusion

• Economic and delivery pressures

Exploration of

• Alternative team scoring models presented

• Participation options for incomplete teams

• Composite teams

• Flexible delivery approaches