​​​​​​​How to Update your Database Admins 

Each Club and Area must nominate approved people to access and manage member informaton in the NZPCA Membership Database.  This role is usually held by a Club or Area Secretary, Treasurer, or another trusted committee member.

Because the database contains personal information, access is only granted once the correct authorisation process has been completed.

Database access

To support good governance and data security:

• Each Club and Area may have up to:
  • 2 people with full access
  • 2 people with view-only access

Access levels are set by NZPCA.

Who can be a Database Administrator?

A Database Administrator must be:

• Approved by their Club or Area committee
• A responsible adult who understands confidentiality and data protection
• Willing to follow NZPCA Membership Regulations and database terms and condition

How to apply

Step 1: Complete the Authorised Person Form. The nominated person must complete and sign the NZPCA Schedule 3 – Authorised Person (Membership Database Terms and Conditions) form. This confirms they understand and agree to the conditions of database access, including confidentiality, correct use, and accuracy of information.

Step 2: Email the completed form to: admin@nzpca.org

What happens next?

Once the form is received:

• NZPCA will review and approve the request
• Database access will be set up at the appropriate permission level
• The new Database Administrator will be notified when access is live

NZPCA may suspend or withdraw access at any time if database terms or regulations are not followed.

Need help?

If you’re unsure who should hold this role, or you need help completing the form, please contact: admin@nzpca.org

We’re happy to support Clubs and Areas to ensure member information is managed safely and correctly.

Nominate – Changing Clubs: Do I transfer, delete, or make a new membership number?

How to transfer to another Branch or Club

The member is to contact the new branch and club to indicate interest of moving and to begin the transfer process.

​​​​​​​DO NOT MAKE A NEW MEMBERSHIP NUMBER 

Step One: The branch/club you are moving to is to contact NZPCA at admin@nzpca.org to say that they approve the transfer of person to their branch/club.

Step Two: The Member is to let your old branch/club know that you are leaving - this branch does not need to contact NZPCA.

Step Three: We will transfer your membership once your new branch/club sends an email saying that they accept it.