Constitution Resources

Timelines - What's Coming Up and Structuring Your Transition

Templates for Decision Making

As part of the NZPCA restructure process, each Branch, Club, and Area will need to make formal decisions about their future structure, constitution, and alignment. To support this, a set of Decision-Making Templates has been developed.

Submission Form - Restructure Process

Notify NZPCA of Intended Structure

As part of the NZPCA restructure process, all Clubs, Branches, and Areas are required to complete this form.

This applies whether you are:

  • Proposing a change to your structure, constitution, or name, or

  • Confirming that you will continue in your current form without changes.

Each existing entity (Branch, Club, or Area) must complete one form per entity.

Constitutions

Closing (Winding Up) Process for Branches, Clubs and Areas

Use this process if your Club/Branch is ceasing to exist — meaning you will no longer use the name, bank accounts, or operate as this group going forward. If your group is continuing under a new structure (e.g., merging into another Club/Branch), then you should use the Merging Process instead.

Merging Process for Branches, Clubs and Areas

​​​​​​​Use this process if your Club/Branch is not ceasing to exist but instead is joining with another Club/Branch under one name and structure.

This is for when you will continue as Pony Club members, but your group will now operate under a new or existing entity.

 If you are no longer using the name, bank accounts, or operating as this group at all, then you should use the Closing Process instead.

Special General Meeting Adoption Pack

​​​​​​​This pack provides everything your Branch, Club, or Area needs to run a Special General Meeting (SGM) to adopt the new Constitution under the Incorporated Societies Act 2022.