Key Information for NZPCA AGM, National Forum & Conference, including NZPCA Constitution 2025
NEWS
Key Information for NZPCA AGM, National Forum & Conference, including NZPCA Constitution 2025
Dear Area and Club Representatives,
Please find below the key information for the upcoming NZPCA Annual General Meeting, National Forum, and Conference.
We ask that you share this with your members and branches to support engagement and ensure representation across the organisation.
Please note: This email has been sent using the contact details available in our database. If these are no longer accurate, we sincerely apologise and would greatly appreciate your assistance in providing the correct contact information so we can update our records.
2025 NZPCA Annual General Meeting (AGM)
AGM Date: Sunday 3 August 2025
Location: Chateau on the Park, Christchurch
Standing Orders:
View the NZPCA Standing Orders for Conduct of Meetings here:
Standing Orders Policy
Key Documents:
- 2025 NZPCA AGM Agenda
- NZPCA Constitution 2025 (Final)
- NZPCA Constitution 2025 (Marked Up)
- 2024 NZPCA 78th AGM Draft Minutes
Motions for Consideration:
Motion 1 – Adoption of New Constitution
That the New Zealand Pony Clubs Association adopts the new Constitution, as circulated to members, in accordance with the Incorporated Societies Act 2022, with an effective date of 1 April 2026.
Motion 2 – Authority to Apply for Re-registration
That the Board is authorised to apply to the Registrar of Incorporated Societies
to re-register the New Zealand Pony Clubs Association under the Incorporated Societies
Societies Act 2022, using the Constitution adopted under Motion 1.
Motion 3 – Authority to Make Technical Amendments
That the Board is authorised to make any minor or technical changes to the Constitution if required by the Registrar of Incorporated Societies to complete the re-registration process, provided those changes do not materially alter the intent or substance of the Constitution.
Board and Committee Nominations
We are seeking nominations for the following Area-appointed roles:
- Area Representative – Board Appointments Panel (2025–2026)
🔗 Nomination Form - Area Representative – Health & Safety Committee (2025–2026)
🔗 Nomination Form
Nominations close: Monday 28 July 2025
Appointments made during the National Forum
Voting Entitlements:
Club Votes for 2025 Annual General Meeting
Electronic and Postal Voting Options:
Board Member Appointments and President Election
- Two nominations have been received and recommended by the Board Appointment Panel:
- William Moffett (Hawkes Bay Area)
- Rebecca Dearden (Inglewood Pony Club)
- President Vacancy: No nominations have been received to date.
National Forum
Date: Friday 1 August 2025
Open to: All members (not just elected representatives)
Conference Workshops
Dates: Saturday 2 – Sunday 3 August 2025
Conference Timetable
The 2025 Conference offers two full days of workshops focused on:
- Club governance
- Coaching and rider development
- Health and safety
- Volunteer engagement and leadership
- Event delivery and equine welfare
The Conference also features dedicated networking time and a themed awards dinner.
Registration Options:
3-Day Package: $320 (3 days and Awards Dinner)
2-Day Package: $280 (Saturday and Sunday and Awards Dinner)
Awards Dinner Only: $80
Day Attendance: $100 per day
AGM only: Free
Club and Area Delegate Voting Reminders
- Each Club in good standing may appoint two delegates
- Each Area in good standing may appoint one delegate
With 90 Clubs, 136 Branches, and 15 Areas, we strongly encourage full delegate attendance to ensure a representative and robust decision-making process.
Please share this information widely within your networks. Your support in preparing your delegates and nominating representatives is essential to ensuring a strong, inclusive, and well-informed AGM and Conference.
If you have any questions or need assistance updating your contact details, please don’t hesitate to get in touch.
Warm regards,
Lizzie
Article added: Thursday 03 July 2025
